2026-03-30 Proof Release Notes
The March 30, 2026 Proof release includes renewed digital certificates for notaries issued by Proof's own Certificate Authority with automatic cohort migration and a re-verification step, plus a fix that embeds file or loan numbers in Identify and Sign transaction emails for title customers to ensure consistent communication.
Summary: Renewed digital certificates for notaries and file or loan number added to email for Identify and Sign transactions
Proof DEPLOY-1297 shipping on March 30, 2026
Enhancements
Digital Certificates for Notaries
Notaries on the Proof platform are receiving renewed digital certificates issued directly by Proof's own Certificate Authority (CA), replacing certificates that were previously issued by a third-party SSL provider. (NX-6209).
- Audience: All notaries (save for exempt clients)
- Availability: Default change — notaries will be migrated automatically in cohorts; no opt-in required. Notaries will be migrated in batches. Those whose certificates are due for renewal will be prompted to complete a short re-verification step to receive their new Proof-issued certificate.
- Release Stage: Limited Availability (gradual rollout by state, with GA to follow)
- Transaction Types: Applies to future transactions only. Previously executed and completed transactions are not affected.
Fixes
If provided, a file or loan number will automatically embed in Proof emails (subject and body) for Identify and Sign transactions, as it does for Close transactions (BIZ-9237). This ensures consistent communication for title customers who add a file number to their transactions.
- Audience: Title customers
- User Roles: All
- Availability: Default change
- Transaction Types: Future transactions
Related
Digital Certificates Now Available
In March 2026, Proof introduced exclusive, rigorously audited digital certificates for notaries that meet WebTrust standards and are listed on Adobe's Authorized Trust List, providing a secure digital identity that digitally signs and stamps notarized documents with a visible green checkmark in Adobe Acrobat, preventing seal replication, enhancing trust, and ensuring remote online notarizations are more secure and traceable than traditional paper-based methods.
Proof Trust Center Overview
Proof is a pioneering digital transaction platform known for innovations like the first online notarization and fully virtual home closings, offering enterprise-grade security, compliance, and automated risk management, supported by a robust always-online US notary network and independently audited certificate authority operations certified under the WebTrust program.
Authenticating Documents with Certificates
The article emphasizes that signature fraud, particularly through the misuse of notary stamps or digital certificates, poses a significant threat to the authenticity and security of notarized documents, and introduces Proof's new Digital Certificate program designed to enhance the safety and trustworthiness of digital notarizations by securely assigning unique private keys to notaries to prevent forgery and tampering.
Notary Profile Success and Troubleshooting – Proof Help Center
The article explains that notary profile activation on Proof is delayed primarily due to incomplete onboarding steps—such as submitting personal info, commission, NNA ID, E&O, signature, seal, training, identity verification, and digital certificate—and waiting for state RON approval, with the Network Community Operations team reviewing completed profiles within 1–2 business days to ensure compliance before activation.
Real Estate Academy Training for In-House Notaries
The Real Estate Academy Training outlines the process for in-house notaries to join a company's Notarize account, including being added by administrators, creating a detailed notary profile with required commissions and state documents, purchasing a mandatory digital certificate exclusively from IdenTrust, and submitting the profile for final approval before performing notarizations on the platform.
Proof General Terms
The Proof General Terms, last updated June 19, 2026, govern all Users accessing the Platform—including Subscribers, End Users, Participants, Notary Users, and Verification Portal Users—requiring acceptance via agreement and mandating individual arbitration instead of jury trials or class actions, with detailed definitions and remedies outlined in the document.