Acceptable Forms of ID for the USPS Form 1583 – Proof Help Center
To complete USPS Form 1583, you must provide two current, physical IDs—a government-issued Primary Photo ID (such as a U.S. state driver's license, U.S. or foreign passport, or U.S. permanent resident card) matching your name on the form, and a Secondary Address ID (such as voter registration, vehicle registration, insurance policy, mortgage, or long-term lease) matching your address on the form—with no digital copies or non-qualifying documents allowed, and all information must be consistent and verified before notarization.
Completing the PS Form 1583 requires two forms of identification: a Primary Photo ID and a Secondary Address ID. Both must be current, physical documents that match the information entered on your form. Always check with the person or organization where you are submitting the document to confirm which ID documents they will accept. The PS Form 1583 includes unique identification (ID) requirements. The information below is from the DMM 608.
ID Requirements at a Glance
Primary Photo ID
- U.S. State Driver's License / ID Card
- U.S. Passport or Foreign Passport
- U.S. Permanent Resident Card
- Must be government-issued and physical
- No digital wallets, photocopies, or University/Tribal IDs
- No foreign driver's licenses or non-U.S. government-issued IDs (passport excepted)
Secondary Address ID
- Voter / Vehicle Registration
- Home or Vehicle Insurance Policy
- Mortgage / Deed of Trust
- Long-term Lease
- No utility bills, bank statements, or PO Boxes
Steps to Prepare Your IDs
- 1.
Ensure Information Consistency
- The information on your PS Form 1583 must be consistent with the identification documents you provide.
- Name & Photo: The name and details on your Primary ID must match the name on your form.
- Address: The residential or business address on your Secondary ID must match the address listed on your form.
- Important: The PS Form 1583 cannot be edited during the notary meeting. If you notice a discrepancy between your IDs and your form, contact your virtual mailbox provider to update the document before you meet with a notary.
- 2.
Provide a Government-Issued Photo ID (Primary)
- The Proof platform requires your Primary ID to be government-issued to meet security standards.
- Acceptable Types: U.S. State Driver's License/ID Card, U.S. Passport, Foreign Passport, or U.S. Permanent Resident Card.
- U.S.-Issued or Passport Only: Your primary ID must either be issued by the U.S. government or be a passport. Foreign driver's licenses and other non-U.S. government-issued IDs are not accepted. A foreign passport is the only non-U.S.-issued ID accepted as a primary ID.
- Physical Only: Digital wallets, photocopies, or University/Tribal IDs are not accepted.
- Foreign IDs: If you are not a U.S. citizen or resident, a foreign passport is the only accepted primary ID. Foreign driver's licenses and other government-issued IDs from outside the U.S. cannot be accepted on this platform.
- 3.
Provide a Valid Address ID (Secondary)
- Your secondary ID must verify the address you are using. Utility bills and bank statements are not accepted for Form 1583.
- Acceptable Types: Voter/Vehicle Registration, Home or Vehicle Insurance Policy, Mortgage/Deed of Trust, or a long-term Lease.
- No PO Boxes: The address ID must show a physical address.
Summary Checklist
- Confirm you have both a Primary Photo ID and a Secondary Address ID.
- Your Primary Photo ID must be U.S.-issued or a passport — foreign driver's licenses and other non-U.S. government IDs are not accepted.
- Verify that the information on your ID and Form 1583 is consistent.
- Your Primary Photo ID must be a physical card — it will be captured live during the session.
- Your Secondary Address ID can be uploaded as a file if it is a non-government document. Government-issued secondary IDs must still be captured live.
- Both IDs must be unexpired.
If you are uncertain whether your specific ID will be accepted for your USPS filing, please contact your virtual mailbox provider for assistance before joining your meeting, or submit a support request.
Related
U.S. Postal Service Form 1583 Supplement
The U.S. Postal Service Form 1583 Supplement outlines additional terms for Subscribers using Proof's platform to enable their Customers to connect with a Notary for online notarizations of PS Form 1583 in compliance with USPS Domestic Mail Manual 508, detailing definitions of Customer, Acknowledgement, and Verification of Fact, and incorporating updated USPS guidelines on acceptable primary and secondary photo identification for identity verification.
What You Need for Online Notarization
To complete an online notarization, you must be at least 18, have six months of credit history, a U.S. address, and a U.S. document intended for use in the U.S., and be prepared with a U.S. SSN or ITIN for identity verification, a government-issued photo ID (and possibly a secondary ID), a valid email, and a device with audio and video capabilities to ensure a secure and compliant live video session.
ShiftKey Notarization Process and Requirements
The ShiftKey notarization process involves starting the signing on the Proof platform, verifying identity with a valid government-issued photo ID and an address ID matching Form 1583, connecting via live video with a commissioned notary who witnesses the signature, and then completing payment to download the notarized documents, with specific acceptable forms of ID including passports, driver’s licenses, and various official documents.
iPostal1 Staples Customer Instructions
The iPostal1 Staples Customer Instructions detail a four-step process for notarizing USPS Form 1583 via Proof, requiring customers to fill and upload the form, provide two acceptable forms of unexpired photo ID for identity verification, connect with a live notary over video to witness their signature, pay a $25 fee, and then email the notarized form and IDs to iPostal1 for completion.
Selfie Photo Comparison Overview
Selfie photo comparison, also known as biometric verification, is an identity verification method used across all Proof transaction types—Sign, Identify, Verify, and Notarize—where a real-time selfie is matched against a provided photo ID, serving either as the preferred verification method or as a fallback to knowledge-based authentication, with biometric verification accepted for notarizations in Michigan, Nevada, New York, and Pennsylvania.
Fallback to Selfie Photo Comparison – Proof Help Center
When knowledge-based authentication fails and no fraud flags are detected, eligible signers in business or real estate organizations with proper settings enabled can automatically verify their identity via selfie photo comparison, with calls routed first to In-House Notaries in approved states or to On-Demand Notaries in Nevada or Pennsylvania, and verification activity visible to notaries during meetings and to authorized users afterward in the transaction's identity timeline.