Be a Document Witness – Proof Help Center
To act as a document witness on the Proof platform, you must be physically present with the signer using the same device, join the meeting only after the notary invites you, provide your name and contact info, sign the document when designated as penholder, remain on camera throughout the witnessing, and follow the notary's instructions until released.
Who Can Be a Document Witness
To be a document witness, you must:
- Be physically located in the same place as the signer
- Use the same device as the signer to complete the transaction
How the Witnessing Process Works
- 1.The signer and notary join the meeting first.
- 2.When ready, the notary will invite you to officially join as a witness through the platform.
- 3.Your presence as the witness is recorded.
- 4.You can add your information and signature(s) to the document where needed.
- 5.You must appear on camera throughout the witnessing until the notary says you can exit.
Steps to Act as a Witness
- The signer cannot complete this process on behalf of the witness.
- 1.Provide your name and contact information.
- 2.Review and check the box if you agree to the Terms of Use and Privacy Policy.
- 3.Click the Add witness button.
- 4.Tap or click the witness signature field in the document when the notary makes you the penholder.
- You can tell the notary made you the penholder when Active user appears under your name in the left panel.
- 5.Select your preferred Signature font from the options, or click the Draw It tab to draw your signature.
- Need help with your signature? Read How to create your signature.
- 6.Review the signature terms and click Create and apply if you agree.
When the notary instructs you to do so, you may leave the meeting and/or go off camera.
Summary Checklist
- You are physically present with the signer and using the same device
- You joined the meeting after the notary invited you as a witness
- You provided your name and contact information
- You signed the document when the notary made you the penholder
- You remained on camera until the notary released you
If you are still unsure, the support team is available to help. You can submit a support request or chat from any page in the app.
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