Fees for Notary-Sourced Transactions
Proof charges notaries sourcing their own transactions a $10 base fee per transaction (covering first seal, signers, credential analysis, KBA, recording, and document custody), $3 for each additional seal, and $7.50 per on-demand witness, while allowing notaries to set their own customer prices and offering incentives like a free first transaction and one free transaction for every ten meetings completed.
Audience: Notary-Sourced Transaction notaries (NSTs)
As a notary sourcing your own transactions on Proof, you're in control of what you charge your customers. This article explains the transaction fees Proof deducts from your transactions, what's included in each, and the incentives available to help you grow your business.
Transaction Fees
As a notary producing your own book of business, you set the price for your customers. Proof charges the amounts below and deducts that from the amount you charge — you keep the difference!
- $10 per transaction: First seal, all signers, credential analysis, signer KBA, audio/video recording and storage, document access and custodianship.
- $3 per additional seal: Each seal beyond the first included in the base transaction fee.
- $7.50 per on-demand witness: Additional fee for each on-demand witness.
Additional Incentives
- First Transaction Free: Any new notary who joins the Proof platform will get their first transaction free of charge.
- Every 10 Meetings, Earn a Free One: No transaction fees will be applied to your next transaction for every ten meetings you complete.
Summary Checklist
- You set your own price — Proof deducts $10 per transaction, $3 per additional seal, and $7.50 per on-demand witness.
- New notaries get their first transaction free.
- Every 10 meetings completed earns you a free transaction (no fees applied).
If you need further assistance, you can contact Proof Support for help or read additional articles on updating signer fees and payment collection for notary-sourced transactions.
Related
Notary-Sourced Transactions (NST) Overview – Proof Help Center
The Notary-Sourced Transactions (NST) Overview from Proof Help Center explains that properly commissioned notaries in specified states can use Proof's platform to independently run their Remote Online Notarization (RON) business—managing clients, setting fees, and utilizing features like secure digital certificates, multi-factor authentication, session recordings, flexible billing, and training resources—all while ensuring compliance with state-specific requirements.
Where Documents Notarized on Proof Can Be Legally Used
Documents notarized through Proof are legally valid only within the United States, as the platform supports nationwide online notarization using U.S.-based identity verification, but it does not meet the international requirements such as apostilles needed for documents intended for use outside the U.S., for which traditional notarization is recommended.
Skip Identity Verification if Notary Personally Knows Signer – Proof Help Center
The Proof Help Center explains that for single-signer transactions where the notary personally knows the signer, Notaries Sourcing Transactions (NST) and enabled In-House Notaries (IHN) can use the Personally Known to Notary (PKN) method to bypass Knowledge-Based Authentication and Credential Analysis, streamlining the process by selecting the "Personally known to notary" option during transaction setup, though this method is restricted to new, internal transactions with single signers and is unavailable to On-Demand Notaries (ODNs) or overflowed transactions.
Identity Verification Overview – Proof Help Center
Proof's identity verification for notarizations varies by notary commission state and transaction type, offering four methods: IAL2-compliant verification (credential analysis plus selfie comparison), multi-step verification (combining knowledge-based authentication, credential analysis, and/or selfie comparison), personal knowledge of identity (notary personally knows the signer), and credible identifying witness (a verified witness vouches for the signer).
What to Expect During Online Notarization with Proof
The article explains the step-by-step process of online notarization with Proof, detailing how users can start by uploading documents themselves or responding to an invite, then proceed through entering personal information, confirming location, and verifying identity to complete the notarization securely and efficiently.
Get a Document Notarized with Two or More Signers
Proof offers three flexible online notarization methods—co-located, concurrent, and split signing—to accommodate documents requiring multiple signers, each of whom must have a valid photo ID, U.S. SSN or ITIN (or biometric verification), a U.S. address, email, and a device with audio/video, with sessions supporting up to 10 connected devices including notaries, signers, witnesses, and contacts.