In-House Notary Overview
Proof's In-House Notary (IHN) feature allows designated team members at Premium tier or higher organizations, including Title Pro and some grandfathered Business Pro accounts, to notarize documents within 31 supported U.S. states via the Proof platform, enabling them to prepare, access, and notarize documents while noting that availability and legal advice limitations apply.
In-House Notary Overview
Audience: In-House Notaries (IHNs)
The short answer: Title agents, lenders, and businesses can designate team members as in-house notaries (IHNs) to notarize documents on Proof.
Read Create an in-house notary account for details on account setup and how long onboarding takes.
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The information provided in this Help Center does not, and is not intended to, constitute legal advice. This document contains confidential information and may not be reproduced or shared without the consent of Notarize, Inc. dba Proof.com.
Who Can Use In-House Notaries
In-house notaries are available to organizations on the Premium tier or higher, as well as Title Pro organizations. Some Business Pro organizations have been grandfathered in and can continue using in-house notaries, though we no longer enable this feature for new Business Pro accounts. If your organization doesn't currently have access, visit our pricing page to explore upgrade options.
States That Allow In-House Notaries
Proof supports in-house notaries in the following 31 states. If your state isn't listed, Proof does not currently support IHNs there — check back as availability continues to expand.
- Alaska
- Arizona
- Arkansas
- Colorado
- Florida
- Idaho
- Indiana
- Iowa
- Kansas
- Kentucky
- Maryland
- Michigan
- Minnesota
- Missouri
- Montana
- Nebraska
- Nevada
- New Hampshire
- New Jersey
- New York
- North Dakota
- Ohio
- Oklahoma
- Oregon
- Pennsylvania
- Tennessee
- Texas
- Virginia
- Washington
- West Virginia
- Wisconsin
What In-House Notaries Can Do
In-house notaries can:
- Prepare documents, access completed documents, and notarize documents.
- Use Identify transactions as an added layer of security.
- Use personally known to notary (PKN) as a method of identity verification, if it's enabled for their organization.
- Retain access to their notary journal, even if the account associated with their organization's Proof account is deactivated.
In-house notaries do not answer calls from the on-demand queue and can only complete transactions on behalf of their employer or themselves.
For more information about features for in-house notary, on-demand notary, and notaries sourcing transactions, review Notary capacities overview.
Requirements for Notaries Per Capacity
The table below shows how IHN requirements compare to on-demand notaries (ODNs) and notary-sourced transaction notaries (NSTs). A notary may hold both ODN and NST capacity depending on their state.
| Notary Profile Item | ODN | NST | IHN |
| Traditional and RON Commission | ✅ | ✅ | ✅ |
| Proof Digital Certificate | ✅ | ✅ | ✅ |
| Proof Platform Training | ✅ | ✅ | required WI & MT |
| Notary Skills Training | ✅ | ✅ | |
| Signature & Seal provided by the Proof platform | ✅ | ✅ | ✅ |
| NNA number1 | ✅ | ||
| NSA certification training and exam | ✅ | ||
| NSA required background check | ✅ | ||
| E&O insurance | ✅ | optional | optional |
| Account payment (how the notary pays Proof fees) | ✅ | ✅ | |
| Signer payout (how Proof/signers pay the notary)2 | ✅ | ✅ |
1 Required for ODNs; optional for NSTs and IHNs depending on their state.
2 ODNs who act as NSTs must collect payment from their signers outside of the Proof platform.
Summary Checklist
- IHNs are available to Premium tier and higher organizations and Title Pro organizations; some Business Pro organizations are grandfathered in, but it's no longer offered to new Business Pro accounts.
- IHNs can notarize documents, use Identify transactions, and retain journal access — but do not work the on-demand queue.
- IHNs require a Traditional and RON Commission and a Proof Digital Certificate; Proof Platform Training is required in WI and MT only.
- Proof supports IHNs in 31 states — check the list above to confirm your state is included.
Still Unsure?
Our support team is happy to help. Submit a support request or chat with us from any page in the app.
Updated 15 hours ago
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Notary-Sourced Transactions (NST) Overview
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