Introducing On-Demand Witness | Proof
Proof has introduced On-Demand Witness, a feature within its Notarize Network that allows trained notaries to instantly join digital notarization sessions as witnesses—streamlining the addition of witnesses for documents like trusts, wills, real estate closings, financial POAs, and healthcare directives, thereby eliminating delays and logistical challenges by enabling witnesses to be summoned with a click during meetings regardless of location or prior arrangement.
Updated March 2026
In the fast-paced world of digital transactions and agreements, ensuring the credibility and compliance of sensitive documents is paramount. This often means adding witnesses to notarized documents for an additional layer of review and protection. However, involving more people and processes can become cumbersome and fraught with logistical challenges and delays.
Proof has launched a new capability: On-Demand Witness. Proof’s network of on-demand notaries now has the flexibility to incorporate witnesses into transactions quickly and efficiently, regardless of location, relationship, or availability.
On-Demand Witness is available for documents requiring notarization and witnessing, such as:
- Trusts and wills
- Real estate closings in Florida
- Financial power of attorney (POA)
- Advanced healthcare directives
Streamline Witness Addition and Document Completion
Proof’s Notarize Network is the world’s largest and fastest panel of online notaries. Now, during a meeting, a notary can summon a witness to join simultaneously with the click of a button. This witness is a trained notary from the Notarize Network. The witness will join, perform their duties, and can leave to help serve additional customers and use cases. The average wait time for a notary in the Notarize Network is less than a second.
This is helpful as signers often discover the need for a witness only during the meeting, leading to a frustrating customer experience. Previously, notaries could not help the signer, so meetings were terminated for something completely preventable.
Efficient and Effective Witnessing
Proof’s On-Demand Witness feature simplifies the process of adding witnesses to transactions and ensures that witness signatures are correctly included. You can specify the need for witness signatures and their locations in a document before sending it to a signer. However, if the need for a witness signature is overlooked during document creation, the platform provides tools to seamlessly add witness signatures during a notary meeting. This ensures a smooth experience for all parties involved and ensures that the document is completed accurately.
Key Benefits for Businesses and Signers
On-Demand Witness eliminates scheduling conflicts, geographic limitations, and last-minute delays that traditionally plague witness-required transactions. Businesses can maintain their document completion timelines while signers enjoy the convenience of immediate witness access—no need to coordinate with friends, family, or colleagues. The entire process remains secure and compliant, with trained notaries serving as qualified witnesses who understand legal requirements and proper procedures.
How On-Demand Witness Works
All the benefits of On-Demand Witness are now available. Learn more by connecting with your Proof sales representative.
- 1.Leverage the Notarize Network for all documents, including those with witness requirements.
- 2.Communicate the need for a witness as normal.
- 3.When it comes time for the meeting, the notary will be able to “Add a Witness” – determining number, location, and relationship.
- 4.If a remote, on-demand witness is called, they will join the meeting and facilitate completion of the transaction.
- 5.Document is completed as required!
With the launch of On-Demand Witness, Proof is revolutionizing how witnesses are included for sensitive and complex transactions. By providing an easy-to-use, efficient solution, users are empowered to navigate layered requirements with ease and confidence.
Stay tuned for more on the launch of On-Demand Witness, and be sure to watch the on-demand webinar for additional details.
Related
Estate Planning with Proof: Remote Execution for Estate Documents
Proof is a technology platform enabling remote electronic execution of estate planning documents like wills and powers of attorney, but it is not a law firm, does not provide legal advice, and requires users to consult their own legal counsel to ensure compliance with varying state laws and document types before using its e-signature and remote online notarization services.
Require a Witness for Documents
The article explains how to require a witness for document signing by either having the signer bring their own physically present witness or using an On-Demand Witness from the Notarize Network during the meeting, detailing the process for adding witnesses, the signer's responsibility to meet state or document-specific witness requirements, and the steps to set witness requirements when preparing documents for notarization.
Witness Guidelines for Signers – Proof Help Center
The Proof Help Center's Witness Guidelines for Signers explain that witnesses, who are neutral third parties observing document signing, may be required based on the document or recipient's rules rather than notarial law, and signers can either use a remote witness via Proof's On-Demand Witness feature or bring their own in-person witness who meets criteria such as being over 18, having no interest in the transaction, and complying with document or state requirements, while noting that notaries should not act as witnesses except in specific eligible cases.
2025-09-02 Proof Release Notes
The 2025-09-02 Proof Release introduces a new requirement for witnesses in On-Demand and Identity-Verified Witnessing to mark signer credentials as Viewed before signing (NX-5843), enhancing witnessing structure, and fixes the notary mobile web experience by updating all pages, including the Proof Digital Certificate page, to display relevant information correctly (NX-5526).
Notary Capacities Overview
Proof supports three notary capacities—On-Demand Notary (ODN), Notary-Sourced Transaction (NST), and In-House Notary (IHN)—each with distinct setup processes and transaction scopes, where ODNs serve the Notarize Network's on-demand queue in select states, NSTs operate independently for their own clients, and IHNs work within organizations with permissions set by admins, all requiring review and approval before activation.
2025-03-03 Proof Release Notes – Proof Help Center
The 2025-03-03 Proof Release Notes detail the deployment of fix NX-5102, which improves the explanation of meeting termination for on-demand witnesses, applicable to all users and future transaction types.