Invoices Overview
Proof provides invoicing to select business and real estate customers either as detailed transactional invoices emailed per transaction or consolidated batched monthly invoices summarizing charges, with payment accepted only via wire transfer or credit card and no checks, and customers are advised to confirm their invoice type with their account admin and contact support if needed.
Audience: Organizations
Proof offers invoicing to select business and real estate customers. Depending on your organization's setup, you'll receive either a transactional invoice or a batched monthly invoice.
Note: Proof does not accept checks. Payment options are wire transfer and credit card.
Transactional Invoices
Transactional invoices are emailed one per transaction, with each charge broken out in detail. A simplified example:
- 1 seal: $25
- 1 additional seal: $10
- Total due: $35
Batched Monthly Invoices
Batched monthly invoices consolidate all transactions into a single invoice. The first page shows rolled-up totals by charge type, the grand total, the due date, and payment information. Subsequent pages list each transaction as a single line item. Using the example above, you'd see one $30 line item rather than the individual seal charges.
Summary Checklist
- Confirm your invoice type with your organization's account admin — transactional or batched monthly.
- For batched invoices, use the first page to pay and keep remaining pages for your records.
- Pay by wire transfer or credit card — Proof does not accept checks.
If you are still unsure, the support team is available to help. You can submit a support request or chat with them from any page in the app.
Related
Combating Real Estate Wire Fraud
Real estate wire fraud, a $2.7 billion threat in 2024 involving criminals intercepting and spoofing email communications to redirect large closing wire transfers, targets all parties in transactions—buyers, agents, lenders, and title companies—and requires a multi-layered prevention approach including verified communication, identity confirmation, and rapid response within 24 to 72 hours to mitigate losses and protect client relationships.
Enable or Disable Cost Centers for All Transactions
To enable or disable cost centers for all transactions, first create and make cost centers visible to senders, then navigate to the Cost Centers menu, select Update, choose either "Not enabled" to hide cost centers or "Enabled and required" to make them mandatory for new transactions, and save the changes, noting that disabling cost centers preserves existing assignments but prevents editing.
Export Cost Centers from Command Center – Proof Help Center
The article explains how to export all organizational cost centers from Proof's Command Center as a CSV file—including fields like visibility to senders, sender display name, and internal ID—by navigating to Cost Centers and clicking Export, enabling reconciliation with internal accounting records.
2026-03-23 Proof Release Notes DEPLOY-1294
The March 23, 2026 Proof release (DEPLOY-1294) introduces Charge Statements for lenders in lender-initiated real estate transactions—PDF summaries of Proof/Notarize fees available via opt-in for enterprise and commercial customers—and enables notaries to opt out of the Notarize Network from their profiles, converting them to NST status without affecting transaction capabilities.
Charge Statement for Real Estate Transactions – Proof Help Center
Proof automatically generates detailed charge statements itemizing all costs, including RON fees, for real estate transactions after activation, accessible to initiating organizations via Transaction Details and supported only for Resware and Softpro integrations, while signers cannot access these statements.
Edit Your Existing EasyLinks
This guide instructs organizations and Notary-Sourced Transaction Notaries (NSTs) on how to edit existing EasyLinks in their Proof account by navigating to Tools > EasyLinks, using the edit option accessed via the three vertical dots, and then changing the EasyLink’s name, selecting a different document template, or updating the payment options before saving the changes.