New Tools for Document Accuracy
The update introduces a streamlined representative signer process for easier assignment without rearranging signers, adds support for Oregon in-house notaries, and will soon launch a new "Tools" navigation for quicker access to platform features plus Field Instructions to improve document accuracy by providing clear tooltips for signers and notaries across devices.
Now Available
Streamlined Representative Signer Process
Previously, adding a representative signer to a transaction required clicking to add the representative and removing the first signer if you wanted them to sign first. Now, you can simply click "Make representative signer" in the transaction form to instantly assign signing capacities to any signer or signing group—without needing to remove or rearrange anything.
This change saves time, offers more flexibility, and makes the experience more efficient.
Oregon Support for In-House Notaries
Oregon state commissioned in-house notaries will soon be welcomed to the Proof platform. The rollout will begin with in-house notaries, with plans to extend to NSTs next.
Coming Soon
New "Tools" Navigation for Easier Access
A new Tools section is being added to the left-side navigation of the business portal to improve visibility and access to platform tools. These tools already exist but were previously hard to find. The dedicated section will make them easier to access with fewer clicks:
- Document Templates
- EasyLinks
- Referral Campaigns
This update will provide quicker access to these tools, streamlining transaction creation and increasing team productivity.
Improve Document Accuracy with Field Instructions
Field Instructions are being launched to enhance document accuracy and ensure smoother execution. If a field is frequently completed incorrectly, you can now add clear, concise tooltips to guide signers and notaries, eliminating confusion and ensuring proper execution of each document section. This feature is available for signer and notary field types and works across desktop and mobile web platforms.
Signers can view instructions specific to their designated fields, while notaries will see instructions for both signer and notary fields. This added clarity will help reduce errors and ensure all fields are filled out correctly, speeding up the document completion process.
As Proof continues to innovate, the commitment remains to deliver features that save time, reduce complexity, and help users focus on what truly matters.
Ready to see how Proof can help your company achieve its goals? Contact the sales team at sales@proof.com to learn more!
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Related
Create an In-House Notary Account – Proof Help Center
The guide details the step-by-step process for In-House Notaries to create a Proof platform account, including obtaining state authorization for online notarizations, submitting required documents like a paper commission and digital certificate, completing training and assessments, and following account setup procedures such as receiving organizational invitations and enabling multi-factor authentication.
2025-10-14 Proof Release Notes
The 2025-10-14 Proof Release Notes detail enhancements including visually differentiated enforced required fields for notaries, a new option for signers to upload signature images, customizable welcome messages per transaction type available from October 16, and a fix enabling representative signing capacities via white-text-tagging for premium users, all deploying the week of October 13, 2025.
Product Spotlight: EasyLinks by Proof
EasyLinks by Proof is a no-code solution that enables businesses to create and share unique URLs for customers to self-serve transactions—such as notarize, sign, and identify—by accessing pre-tagged or uploadable documents, thereby streamlining workflows, reducing operational overhead, and enhancing customer experience without requiring developer resources.
On-Demand Notary Overview
The Proof platform enables On-Demand Notaries (ODNs) in Florida, Nevada, Pennsylvania, Texas, and Virginia who have completed National Notary Association (NNA) training and background checks, hold NSA certification, and possess at least $25,000 in Errors and Omissions insurance, all verified and uploaded through their Proof notary profile before they can accept on-demand notarization requests.
Business Document Templates Overview – Proof Help Center
Business document templates in Proof automate the creation of standardized forms by auto-populating signer information, can only be created or edited by admins, team members, and tech support users, while any user with transaction-sending permissions can apply them, with features like template matching and EasyLinks further streamlining document processing.
Why RON is Critical to Stopping Deed Fraud
The article explains that rising deed fraud in the U.S. threatens homeowners' valuable assets, and highlights how remote online notarization (RON) combats this by employing rigorous multi-step digital identity verification—including knowledge-based authentication, extensive credential analysis with over 25 checks, and manual notary review—thereby creating a more trustworthy record than traditional in-person notarizations and helping to prevent fraudulent property transfers.