Notarize Panels for Organizations
Notarize Panels, a feature enabled by Proof upon request, allow organizations to customize their customers' experience by selecting a curated group of in-house and approved network notaries to handle transactions, with the option to revert to the On-Demand Network if no panel notary is available.
Audience: Organizations
The short answer: Notarize Panels are a special feature that gives organizations more control over their customers' experience with Proof, allowing you to curate the pool of notaries who handle your transactions.
This feature must be enabled by Proof. If you're interested, contact your Customer Success Manager (CSM) or the sales team.
What is a Notarize Panel?
A Notarize Panel is composed of:
- Your in-house notaries (IHNs), and/or
- A selection of notaries who meet your criteria from the Notarize Network.
This setup gives you greater control over your customers' experience when you send them to Proof to complete their transactions. You set the criteria for notaries who are invited to your Notary Panel and can request adjustments at any time. You can also choose to send your customers to the On-Demand Network if a notary from your panel is not available.
Summary Checklist
- Notarize Panels must be enabled by Proof — contact your CSM or sales team to get started.
- Panels can include your IHNs and/or selected notaries from the Notarize Network who meet your criteria.
- You can fall back to the On-Demand Network if no panel notary is available.
Still unsure? Contact Proof Support for help.
Related
Create an On-Demand Notary Account
This guide details the step-by-step process for on-demand notaries in FL, NV, PA, TX, or VA to create a Proof platform account by obtaining RON authorization, submitting required documents including commission and E&O policy, completing training and assessment, verifying email and multi-factor authentication, and optionally joining the Notarize Network.
In-House Notary Overview
The In-House Notary (IHN) feature on Proof allows designated team members at Premium-tier business and real estate organizations in 31 specified states to prepare, access, and notarize documents internally with options for identity verification methods like "personally known to notary," while restricting them from on-demand queue calls and enabling journal access even after account deactivation.
Business Academy Training For In House Notaries | Proof
The Business Academy Training for In-House Notaries outlines the process for joining a company's Notarize account, including how account administrators add notaries, how notaries build their profiles by submitting required documentation and purchasing a specific digital certificate from IdenTrust, and the subsequent 1-2 business day review and approval process by the Notary Onboarding Team before notarizations can be performed on the platform.
Why Can't I Be an On-Demand Notary? – Proof Help Center
To become an On-Demand Notary on the Notarize Network via Proof, you must hold a current commission in Florida, Nevada, Pennsylvania, Texas, or Virginia, but if your state is not active, you can still serve clients digitally as a Notary-Sourced Transaction (NST) notary while awaiting your state's inclusion, with updates available through Proof’s Compliance Map and waitlist.
Skip Identity Verification if Notary Personally Knows Signer – Proof Help Center
The Proof Help Center explains that for single-signer transactions where the notary personally knows the signer, Notaries Sourcing Transactions (NST) and enabled In-House Notaries (IHN) can use the Personally Known to Notary (PKN) method to bypass Knowledge-Based Authentication and Credential Analysis, streamlining the process by selecting the "Personally known to notary" option during transaction setup, though this method is restricted to new, internal transactions with single signers and is unavailable to On-Demand Notaries (ODNs) or overflowed transactions.
Notarize: Remote Online Notarization by Proof
Notarize by Proof offers a secure, 24/7 remote online notarization platform accepted in all 50 states, enabling individuals and businesses to notarize documents instantly without appointments, featuring compliant identity verification, optional witnesses, custom branding, and the ability to use either your own or Proof’s extensive notary network to ensure seamless, fraud-protected notarizations anytime.