Principal Notarization Process and Requirements
The Principal notarization process requires uploading an unsigned PDF form, verifying identity with a valid government-issued photo ID and a matching address ID, connecting via live video with a commissioned notary who witnesses the signature, followed by payment and document submission to principal.com, with specific ID requirements including passports for customers without Social Security Numbers and detailed criteria for acceptable address IDs.
How it works
1. Upload your documents
Collect all of the pages of your form as a single PDF. You can manually fill out the form prior to upload, or leave it blank and complete it on the Proof platform. However, do not sign the form before uploading. You must sign the document during the notary session.
2. Verify your identity
Proof will ask you a series of questions and prompt photos of a valid, government-issued ID to quickly and securely verify your identity.
3. Connect with a live notary agent
In seconds, Proof will connect you with a commissioned notary over a live video feed. The notary will confirm your identity, witness your signature, and assist you throughout the process.
4. Submit your documents
After the notary meeting, Proof will prompt for credit card payment before you can access your completed forms. You will then need to upload the document to your portal on principal.com.
Here's what you need
ID #1: The Photo ID
The Photo ID must be unexpired with a clear photograph. Acceptable Photo IDs include:
- State-issued Driver’s or Nondriver’s Identification Card
- Passport
- U.S. Permanent Resident Card issued by U.S. Citizenship and Immigration Services
- U.S. Certificate of Citizenship or Naturalization
- Matricula Consular (Mexico)
- NEXUS Card (Canada)
Please note: Customers without a Social Security Number are required to notarize through the online notary and must use a Passport as their Photo ID.
ID #2: The Address ID
The Address ID must match the address listed on Form 1583 (4f-j and 9b-f). Acceptable Address IDs include:
- State-issued Driver’s or Nondriver’s identification Card (Unless used for Photo ID)
- Voter or Vehicle Registration Card
- Home or Vehicle Insurance Policy (Declarations page is suggested)
- Lease, Mortgage, or Deed of Trust (*See note below)
- Leases: include name, address, start, and ending date, and signature pages.
- Deeds: include name, address, and signature pages.
Signers with US SSN
Signers without US SSN
Additional Requirements
Single Participants
Form does not require spousal consent.
Married Participants
Plan participants should download the spousal waiver form and have their spouse complete this process.
Single Signer
For forms that require one signer, or multiple signers who are not in the same location.
Multiple Signers
For forms that require multiple signers who can meet with the notary from the same location.
What you need to get started
- A single, unsigned PDF that includes all form pages
- A valid form of ID
- The last four digits of your U.S. Social Security number
- A credit card to pay the $25 notarization fee
Have a question?
Contact support@proof.com with any technical questions about how to use the software.