Principal Notarization Process and Requirements
The Principal notarization process requires uploading an unsigned PDF form, verifying identity with a valid government-issued photo ID and a matching address ID, connecting via live video with a commissioned notary who witnesses the signature, followed by payment and document submission to principal.com, with specific ID requirements including passports for customers without Social Security Numbers and detailed criteria for acceptable address IDs.
How it works
1. Upload your documents
Collect all of the pages of your form as a single PDF. You can manually fill out the form prior to upload, or leave it blank and complete it on the Proof platform. However, do not sign the form before uploading. You must sign the document during the notary session.
2. Verify your identity
Proof will ask you a series of questions and prompt photos of a valid, government-issued ID to quickly and securely verify your identity.
3. Connect with a live notary agent
In seconds, Proof will connect you with a commissioned notary over a live video feed. The notary will confirm your identity, witness your signature, and assist you throughout the process.
4. Submit your documents
After the notary meeting, Proof will prompt for credit card payment before you can access your completed forms. You will then need to upload the document to your portal on principal.com.
Here's what you need
ID #1: The Photo ID
The Photo ID must be unexpired with a clear photograph. Acceptable Photo IDs include:
- State-issued Driver’s or Nondriver’s Identification Card
- Passport
- U.S. Permanent Resident Card issued by U.S. Citizenship and Immigration Services
- U.S. Certificate of Citizenship or Naturalization
- Matricula Consular (Mexico)
- NEXUS Card (Canada)
Please note: Customers without a Social Security Number are required to notarize through the online notary and must use a Passport as their Photo ID.
ID #2: The Address ID
The Address ID must match the address listed on Form 1583 (4f-j and 9b-f). Acceptable Address IDs include:
- State-issued Driver’s or Nondriver’s identification Card (Unless used for Photo ID)
- Voter or Vehicle Registration Card
- Home or Vehicle Insurance Policy (Declarations page is suggested)
- Lease, Mortgage, or Deed of Trust (*See note below)
- Leases: include name, address, start, and ending date, and signature pages.
- Deeds: include name, address, and signature pages.
Signers with US SSN
Signers without US SSN
Additional Requirements
Single Participants
Form does not require spousal consent.
Married Participants
Plan participants should download the spousal waiver form and have their spouse complete this process.
Single Signer
For forms that require one signer, or multiple signers who are not in the same location.
Multiple Signers
For forms that require multiple signers who can meet with the notary from the same location.
What you need to get started
- A single, unsigned PDF that includes all form pages
- A valid form of ID
- The last four digits of your U.S. Social Security number
- A credit card to pay the $25 notarization fee
Have a question?
Contact support@proof.com with any technical questions about how to use the software.
Related
ShiftKey Notarization Process and Requirements
The ShiftKey notarization process involves starting the signing on the Proof platform, verifying identity with a valid government-issued photo ID and an address ID matching Form 1583, connecting via live video with a commissioned notary who witnesses the signature, and then completing payment to download the notarized documents, with specific acceptable forms of ID including passports, driver’s licenses, and various official documents.
Wright-Patt Credit Union Notarization Process
The Wright-Patt Credit Union notarization process involves uploading an unsigned, single-PDF form, verifying identity with a valid government-issued photo ID and matching address ID, connecting via live video with a commissioned notary who witnesses the signature, and completing payment before accessing the notarized documents, with specific instructions for multiple signers and ID requirements detailed.
TIAA Notarization Process with Proof
The TIAA notarization process with Proof involves downloading and uploading the complete TIAA form to Proof, verifying your identity with a government-issued photo ID, connecting via live video with a commissioned notary who witnesses your signature, paying a fee, and then submitting the notarized documents back to TIAA either through their website or mobile app.
Proof Business Pro
Proof Business Pro is a comprehensive, pay-per-transaction platform offering online notarization starting at $25 per meeting, identity verification from $4 per person, and eSignature services at $4 per transaction, designed to streamline business operations with automated transaction management, robust security, and flexible workflows that enhance efficiency, reduce errors, and provide seamless, secure customer interactions anytime, anywhere.
Why RON is Critical to Stopping Deed Fraud
The article explains that rising deed fraud in the U.S. threatens homeowners' valuable assets, and highlights how remote online notarization (RON) combats this by employing rigorous multi-step digital identity verification—including knowledge-based authentication, extensive credential analysis with over 25 checks, and manual notary review—thereby creating a more trustworthy record than traditional in-person notarizations and helping to prevent fraudulent property transfers.
Notary-Sourced Transactions (NST) Overview – Proof Help Center
The Notary-Sourced Transactions (NST) Overview from Proof Help Center explains that properly commissioned notaries in specified states can use Proof's platform to independently run their Remote Online Notarization (RON) business—managing clients, setting fees, and utilizing features like secure digital certificates, multi-factor authentication, session recordings, flexible billing, and training resources—all while ensuring compliance with state-specific requirements.