Remote Witness Options for Florida Property Closings
The "Witness I Know" option for Florida real estate closings on the Proof platform allows notaries—regardless of their state—to add a known witness either remotely via email invitation or physically co-located on camera, by filling out a witness form and selecting the appropriate option to include the witness in the transaction.
Audience: On-demand Notaries (ODN), In-House Notaries (IHNs)
The Witness I Know option allows you to bring your own witness to a Florida real estate closing—either remotely or physically present with you—instead of using an on-demand witness.
This option is only available for real estate transactions located in Florida that were prepared on the Proof real estate platform. The notary does not need to be a Florida notary to use this feature.
1. Remote witness
Choose Remote to invite someone you know to act as a witness from a separate location. Fill out the witness form with their information and select Add Witness. The witness will receive an email with a link to the transaction and will join the meeting in their own video box.
2. Witness physically with you
Choose Physically with me to have a witness attend the meeting within your own video box. The witness must be co-located with you and remain on camera while performing their witnessing duties. Enter their information to add their name below your video feed. You will also have the ability to assign them as a penholder.
Summary Checklist
- Confirm the transaction is a Florida real estate closing prepared on the Proof platform.
- Choose Remote or Physically with me based on where your witness is located.
- Fill out the witness form and select Add Witness to notify them or add them to your video feed.
Still unsure? Contact Proof Support for help.
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