ShiftKey Notarization Process and Requirements
The ShiftKey notarization process involves starting the signing on the Proof platform, verifying identity with a valid government-issued photo ID and an address ID matching Form 1583, connecting via live video with a commissioned notary who witnesses the signature, and then completing payment to download the notarized documents, with specific acceptable forms of ID including passports, driver’s licenses, and various official documents.
How it works
1. Start the signing process
ShiftKey and Proof have pre-loaded your document into the Proof platform. When you're ready, scroll to the bottom of the page and click the blue "Notarize now" button to get started.
2. Verify your identity
Proof will ask you a series of questions and prompt you to provide photos of a valid, government-issued ID to quickly and securely verify your identity.
3. Connect with a live notary
Proof will connect you with a commissioned notary over a live video feed. The notary will confirm your identity, witness your signature, and assist you throughout the process.
4. Download your documents
After the notary meeting, Proof will prompt for credit card payment before you can access your completed forms. You’ll then be able to download your documents and send them to their final destination.
Here's what you need
ID #1: The Photo ID
The Photo ID must be unexpired with a clear photograph. Acceptable Photo IDs include:
- State-issued Driver’s or Nondriver’s Identification Card
- Passport
- U.S. Permanent Resident Card issued by U.S. Citizenship and Immigration Services
- U.S. Certificate of Citizenship or Naturalization
- Matricula Consular (Mexico)
- NEXUS Card (Canada)
Please note: Customers without a Social Security Number are required to notarize through the online notary and must use a Passport as their Photo ID.
ID #2: The Address ID
The Address ID must match the address listed on Form 1583 (4f-j and 9b-f). Acceptable Address IDs include:
- State-issued Driver’s or Nondriver’s identification Card (Unless used for Photo ID)
- Voter or Vehicle Registration Card
- Home or Vehicle Insurance Policy (Declarations page is suggested)
- Lease, Mortgage, or Deed of Trust (*See note below)
- Leases: include name, address, start, and ending date, and signature pages.
- Deeds: include name, address, and signature pages.
Signers with US SSN
Signers without US SSN
Additional Scenarios
Single Participants
Form does not require spousal consent.
Married Participants
Plan participants should download the spousal waiver form and have their spouse complete this process.
Single Signer
For forms that require one signer, or multiple signers who are not in the same location.
Multiple Signers
For forms that require multiple signers who can meet with the notary from the same location.
General Requirements
- A single PDF that includes all form pages
- A valid form of ID
- The last four digits of your U.S. Social Security Number
- A credit card to pay the $25 notarization fee.
Have a question?
Contact support@proof.com with any technical questions about how to use the software.
Related
Principal Notarization Process and Requirements
The Principal notarization process requires uploading an unsigned PDF form, verifying identity with a valid government-issued photo ID and a matching address ID, connecting via live video with a commissioned notary who witnesses the signature, followed by payment and document submission to principal.com, with specific ID requirements including passports for customers without Social Security Numbers and detailed criteria for acceptable address IDs.
Wright-Patt Credit Union Notarization Process
The Wright-Patt Credit Union notarization process involves uploading an unsigned, single-PDF form, verifying identity with a valid government-issued photo ID and matching address ID, connecting via live video with a commissioned notary who witnesses the signature, and completing payment before accessing the notarized documents, with specific instructions for multiple signers and ID requirements detailed.
TIAA Notarization Process with Proof
The TIAA notarization process with Proof involves downloading and uploading the complete TIAA form to Proof, verifying your identity with a government-issued photo ID, connecting via live video with a commissioned notary who witnesses your signature, paying a fee, and then submitting the notarized documents back to TIAA either through their website or mobile app.
What You Need for Online Notarization
To complete an online notarization, you must be at least 18, have six months of credit history, a U.S. address, and a U.S. document intended for use in the U.S., and be prepared with a U.S. SSN or ITIN for identity verification, a government-issued photo ID (and possibly a secondary ID), a valid email, and a device with audio and video capabilities to ensure a secure and compliant live video session.
Capture Selfie Photos for Identity Verification – Proof Help Center
The Proof Help Center explains that Selfie Comparison, an IAL2-compliant biometric verification method, securely verifies a signer's identity by automatically capturing real-time selfies and comparing them to their government-issued ID photos, with guidance on proper lighting, removing accessories, and using a smartphone to ensure clear images, and includes steps like centering the face and looking left and right for enhanced verification, serving as a primary or secondary identity check during the signing process.
U.S. Postal Service Form 1583 Supplement
The U.S. Postal Service Form 1583 Supplement outlines additional terms for Subscribers using Proof's platform to enable their Customers to connect with a Notary for online notarizations of PS Form 1583 in compliance with USPS Domestic Mail Manual 508, detailing definitions of Customer, Acknowledgement, and Verification of Fact, and incorporating updated USPS guidelines on acceptable primary and secondary photo identification for identity verification.