Split Signing – Proof Help Center
Split signing is a process where multiple signers complete the same document individually in separate notary meetings—one at a time and in any order—either intentionally or automatically, ensuring each signer works from the most current document version, with the transaction only finalized once all listed signers have completed their portions.
The short answer: In a split signing, multiple signers complete the same document in separate notary meetings — one signer at a time, in any order.
How Split Signing Works
Documents are sent to all signers at the same time. Each signer then meets with a notary independently — they can go in any order, but only one signer can be in a notary meeting at a time. This ensures every signer is working from the most current version of the document.
When Split Signing Applies
Split signings can be created intentionally or can happen automatically under certain circumstances.
- Intentional split signings: Used when signers can't or don't want to join the same meeting.
- Concurrent signings that become split signings:
- One signer moves forward before the other signer(s) join them in the waiting room.
- Multiple signers start in the same meeting, but one drops off — the notary can continue with the remaining signer(s). The signer who left will need to complete their portion in a separate meeting before the transaction can be finalized.
Split signings can also include a signing order, which requires signers to complete the document in a specific sequence.
Important:
A transaction cannot be marked complete or moved to payment until every listed signer has completed their portion. If a signer will not be completing their notarization, the transaction cannot be finalized as-is — a new transaction must be created with only the signer(s) who will participate.
Summary Checklist
- Documents go to all signers at once — each signer meets with a notary separately, in any order.
- Only one signer can meet with a notary at a time.
- Split signings can be set up intentionally or can result from a concurrent signing.
- A signing order can be added to require signers to complete the document in a specific sequence.
- Every signer listed on the transaction must complete their portion before it can be finalized and paid — signers cannot be removed from an existing transaction.
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Concurrent Signing – Proof Help Center
Concurrent signing in Proof allows multiple signers to simultaneously join a single notary session from separate devices and locations to sign documents together, with options for compulsory concurrent signing to mandate all signers' presence, and features to handle late joiners or disconnections by converting to split signing if needed.
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Recipient Experience FAQs
The Business Pro plan on Proof supports multi-signer transactions through co-located signing (multiple signers together on one device), split signing (signers in different locations signing separately with separate fees), and concurrent signing (signers in different locations signing simultaneously in one meeting), requires individual identity verification for each signer, allows inclusion of representative signers, and supports various types of witnesses via the Notarize Network.
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Proof's platform allows users to enhance security by requiring signers to provide a secondary form of identification for all transactions, a setting configurable in the transaction settings that applies globally but can be disabled for individual transactions during creation.