Streamlining Online Closings with New Signer Scroll and Document Upload Features
Proof has introduced two new features to enhance online document signing: the signer scroll, which guides signers to each required field to reduce errors and streamline signing on lengthy documents, and in-meeting supplemental document upload, allowing signers to add missing documents during a session without canceling, thereby improving efficiency especially in real estate transactions.
We’re excited to announce a few new features that will help your customers sign and complete their documents. Signer scroll guides your signer to the next spot in the document that needs to be completed, whether that's information they need to enter or a place to sign. We’ve also made it easier for customers to upload documents in-meeting, ensuring that a notarial session is not disrupted if a document is missing.
Seamless Signatures: Navigate with Ease with Our New Signer Scroll Feature!
At Proof, we are making it easier to complete eSign transactions. Our signer scroll feature includes intuitive flags that guide signers seamlessly to the next field, ensuring the signer doesn’t miss a spot in the document.
Signer scroll not only streamlines the experience, it also reduces errors by ensuring the customer signs everywhere that is needed. This is a feature that many customers will appreciate especially on long documents where signatures are needed on multiple pages.
Learn more about the signer scroll feature here.
Supplemental Document Upload In-Meeting
Previously exclusive to our mobile app, we have expanded our support for document uploads during meetings. Signers now have the ability to upload additional documents during the meeting, either by selecting a document from their device or by scanning it with their camera.
We have resolved the frustration associated with the necessity of canceling a meeting just because a crucial document was missing. Notaries can now request signers upload additional documents, allowing meetings to continue and saving everyone the time and hassle of canceling the meeting to re-prepare documents. This feature will be particularly valuable in real estate or scenarios where signers need to provide additional documentation.
Contact your Customer Success Manager (CSM) or support@proof.com to activate this feature for your organization or click here to learn more.
Optimizing California Real Estate Transactions
We've added more smarts to our platform to reduce the risk of a real estate transaction being rejected in California.
In a notary meeting, the platform can now detect if a notary is trying to edit a pre-printed statement with “X”s. When this is detected, the meeting will prompt notaries and indicate that adding a loose leaf instead of editing a pre-printed notarial statement may reduce rejections. This logic will only apply on the real estate platform when the property address is in California. This enhancement aims to streamline the notarization process and reduce the likelihood that county recording offices reject documents.
A New Standard for Online Notarizations: Proof Digital Certificates for Notaries
Coming soon, all notarizations performed on the Proof platform will feature a digital signature using a certifiably more secure digital certificate than any other platform. You will be able to easily differentiate between basic and elevated security when viewed in Adobe Reader. Documents notarized with a Proof Certificate will be accompanied by a visible green checkmark, reducing the chance of rejection where some businesses and government agencies seek assurance that the notarization signature remains untampered with, and the entire process is auditable.
Starting in December, we will begin testing our new certificate with select notaries. Businesses should not experience any disruptions during this period.
We are excited to announce more details about this new program in January, outlining how every notary can obtain a Proof Digital Certificate through our platform.
Related
Product Teaser: Proof Certificates | Proof
Proof is launching exclusive digital Proof Certificates for notaries on their platform, which meet and exceed WebTrust standards and Adobe's Authorized Trust List, providing enhanced security by protecting notary digital seals from forgery, displaying a green checkmark in Adobe Acrobat Reader, and ensuring compliance with state laws and underwriting requirements, especially benefiting real estate digital closings.
Digital Certificates Now Available
In March 2026, Proof introduced exclusive, rigorously audited digital certificates for notaries that meet WebTrust standards and are listed on Adobe's Authorized Trust List, providing a secure digital identity that digitally signs and stamps notarized documents with a visible green checkmark in Adobe Acrobat, preventing seal replication, enhancing trust, and ensuring remote online notarizations are more secure and traceable than traditional paper-based methods.
Authenticating Documents with Certificates
The article emphasizes that signature fraud, particularly through the misuse of notary stamps or digital certificates, poses a significant threat to the authenticity and security of notarized documents, and introduces Proof's new Digital Certificate program designed to enhance the safety and trustworthiness of digital notarizations by securely assigning unique private keys to notaries to prevent forgery and tampering.
Individual Digital Certificate Supplement
The Individual Digital Certificate Supplement, incorporated into the Proof General Terms, outlines that Proof may issue an Individual Digital Certificate to a User upon verifying their application, requires the Individual to protect their Private Key and associated credentials, mandates accurate information provision, and obligates the Individual to request certificate revocation if their information changes, all subject to specified terms, conditions, and validity periods.
Proof Trust Center Overview
Proof is a pioneering digital transaction platform known for innovations like the first online notarization and fully virtual home closings, offering enterprise-grade security, compliance, and automated risk management, supported by a robust always-online US notary network and independently audited certificate authority operations certified under the WebTrust program.
Safety and Security Overview of Online Notarization with Proof
Proof's online notarization platform ensures exceptional security and verifiability by employing rigorously vetted and trained notaries who digitally sign documents with tamper-evident x.509 certificates from trusted authorities, creating immutable digital hashes, while storing notarization records and session videos in a secure, password-protected verification portal accessible to authorized parties.