Proof

TIAA Notarization Process with Proof

The TIAA notarization process with Proof involves downloading and uploading the complete TIAA form to Proof, verifying your identity with a government-issued photo ID, connecting via live video with a commissioned notary who witnesses your signature, paying a fee, and then submitting the notarized documents back to TIAA either through their website or mobile app.

How it works

1. Prepare and upload your documents

Download the TIAA form that requires notarization and upload it to Proof. If you have a paper document, scan and save the form as a PDF file. Upload the document to Proof and include all pages, not just the page that requires notarization.

For married participants: The TIAA plan participant should sign the form with their physical or digital signature. The spouse of the plan participant will then go through the signing experience with Proof.

2. Verify your identity

Proof will ask you a series of questions and prompt you to provide photos of a valid, government-issued ID to quickly and securely verify your identity.

3. Connect with a live notary

Proof will connect you with a commissioned notary over a live video feed. The notary will confirm your identity, witness your signature, and assist you throughout the process.

4. Submit your documents

After the notary meeting, Proof will prompt for credit card payment before you can access your completed forms. You must then return your completed forms to TIAA in one of two ways:

  • Upload via web: Log into your account at TIAA.org and click on “Profile,” followed by “Shared Files.” Follow the instructions and, when prompted, select "Yes" that the file is being used to process a transaction.
  • Upload via app: Log into your TIAA mobile app and open the Message Center. Click on “Files” followed by “Upload” in the bottom-right corner, then select the preferred folder. Follow the instructions to take a picture and upload your completed form.

Here's what you need

ID #1: The Photo ID

The Photo ID must be unexpired with a clear photograph. Acceptable Photo IDs include:

  • State-issued Driver’s or Nondriver’s Identification Card
  • Passport
  • U.S. Permanent Resident Card issued by U.S. Citizenship and Immigration Services
  • U.S. Certificate of Citizenship or Naturalization
  • Matricula Consular (Mexico)
  • NEXUS Card (Canada)

Note: Customers without a Social Security Number are required to notarize through the online notary and must use a Passport as their Photo ID.

ID #2: The Address ID

The Address ID must match the address listed on Form 1583 (4f-j and 9b-f). Acceptable Address IDs include:

  • State-issued Driver’s or Nondriver’s identification Card (unless used for Photo ID)
  • Voter or Vehicle Registration Card
  • Home or Vehicle Insurance Policy (Declarations page is suggested)
  • Lease, Mortgage, or Deed of Trust (see note below)
  • Leases: include name, address, start and ending date, and signature pages.
  • Deeds: include name, address, and signature pages.

Additional Requirements

  • A single PDF that includes all form pages
  • A valid form of ID
  • The last four digits of your U.S. Social Security Number
  • A credit card to pay the $25 notarization fee

Single Participants

Form does not require spousal consent.

Married Participants

Plan participants should download the spousal waiver form and have their spouse complete this process.

Single Signer

For forms that require one signer, or multiple signers who are not in the same location.

Multiple Signers

For forms that require multiple signers who can meet with the notary from the same location.

Support

Contact support@proof.com with any technical questions about how to use the software.

This site is not owned or affiliated with Teachers Insurance and Annuity Association of America-College Retirement Equities Fund (TIAA-CREF). Please note that TIAA is not responsible for the content on this site.